Browse > Home / Birthday Party Checklist for planning birthday parties, scheduling events, and preparing for special occasions.

Party Checklists

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Birthday Party

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Guest of Honor: ___________________________________ Date : _____________________
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Four to Six Weeks before the Party

  • Set the party date & time
  • Book the location if the party is to be held outside your home
  • Establish a party budget
  • Create your guest list
  • Choose a party theme
  • Order party supplies, invitations & party favors
  • Book entertainment (clown, magician, etc.) and bounce houses

Three Weeks before the Party

  • Create and send party invitations
  • Keep a list of invitees near the phone for RSVP’s
  • Plan your party menu

Two Weeks before the Party

  • Order balloons
  • Order Cake or if making yourself, get supplies
  • Plan party activities & games
  • Order any party rental equipment
  • Take inventory of kitchen items and tableware to use for the party.

One Week before the Party

  • Buy non-perishable food and beverages
  • Buy candles
  • Buy film, video tape & batteries
  • Buy extra garbage bags, foil & plastic wrap
  • Schedule activities
  • Buy piñata & candy fillers
  • Confirm entertainment
  • Call or email guests who haven’t RSVP’d
  • Do heavy cleaning

Two Days before the Party

  • Check camera batteries & film. Charge batteries if necessary.
  • Make space in the refrigerator
  • Buy groceries
  • Assemble party favor bags

Day before the Party

  • Clean bathrooms & party area
  • Decorate party room
  • Organize and set out party favors
  • Place crafts and prizes near activity stations
  • Make cake (if making your own)
  • Prepare any food that can be refrigerated overnight

Party Day

  • Pick up cake, ice and balloons
  • Decorate outdoor areas
  • Tie some balloons to the mailbox or front porch
  • Set up party games
  • Prepare all food
  • Check bathrooms for toilet paper, soap & towels
  • Relax, smile & have fun!
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Other Party Checklists

Task and Event Management

    1. General Party Checklist
    2. Birthday Party Guest list
    3. Bar Checklist
    4. Catering Checklist
    5. Baby Sitter Checklist
    6. Party Entertainment Checklist
    7. Party Decoration Checklist
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      Other Party Theme and Special Occasions

        1. Baby Shower Checklist
        2. Communion Checklist
        3. Sweet 16 Checklist
        4. Wedding Checklist
        5. Wine Tasting Checklist